UNIVERSITY EVENT MANAGEMENT SOFTWARE

Schedule conflict-free events across campus.

Say goodbye to schedule headaches with Ad Astra's smart Event Scheduling solutions.

✔ Administer event requests and approvals
✔ Share public registrations and calendars
✔ Send and track invoices
✔ Collect revenue from event payments

LET'S TALK ABOUT EVENTS

Partners in success since 1996 | Serving 550+ campuses with 4.5M students

"Ad Astra allows us to meet student needs every single semester."

Joy Medford, Executive Director of Institutional Effectiveness, set out to bring a centralized approach to scheduling at Angelina College.

Joy started by streamlining the event scheduling process with Ad Astra. In the last year, she efficiently scheduled 300+ events and 2000+ meetings.

Event Request Forms and Approval Workflows

Manage an efficient event scheduling process.

Save time creating and managing events with simple form requests as well as room and resource approval workflows. Set who can request spaces and resources via user permissions, and enable flexible workflows for every user with multiple calendar views, in-app notifications, and anytime access.

✔ Event request forms	✔ Space resource management
✔ User permissions	✔ Modern platform interface

Centralized Event and Academic Calendars

Publish engaging, conflict-free calendars.

See real-time availability of event and academic spaces in one dynamic, unified calendar view with color-coordinated organization. Additionally, create public calendars that can be viewed by event category and embedded into your website.

✔ Conflict-free validation	✔ Embedded calendars
✔ Schedule filters and organization	✔ Event descriptions and images

Event Registrations, Invoicing and Payments

Collect revenue from your events.

Process invoice payment and manage public access to campus spaces directly within Ad Astra. Share events on a public events calendar to capture registrations and provide quick, simple ways to sign-up or pay fees.

✔ Secure payment processing	✔ Invoice tracking
✔ Public registrations	✔ Guest management

Event Scheduling

Streamline event management across campus with our core Event Scheduling solution.

Event Billing & Invoicing

+ Optional Add-on
Send and manage invoices in one simple workflow.

Event Registration, Rentals & Payments

+ Optional Add-on

Generate revenue, collect rental fees, and manage public registrations.

Ad Astra Success Stories

Learn how institutions just like yours are achieving their outcomes with smarter planning and scheduling solutions.

Efficient scheduling for 15,000+ unique class sections a year.

Discover how the University of Missouri-Kansas City improved student success through smart academic course scheduling.

Watch Now

8% increase in retention year over year

See how Northwest Missouri State University leveraged Ad Astra’s scheduling tools to create operational efficiency, transparency across departments, and ultimately help improve student outcomes.

20+ hours per term saved

Discover how Butler Community College said goodbye to manual processes & automated their scheduling process, saving 20-30 hours of work each term.

Watch Now

Streamlining Events Scheduling with Supercharged Reporting

Joy Medford, Executive Director of Institutional Effectiveness, set out to bring a centralized approach to scheduling at Angelina College. Learn how Angelina College streamlines its event process and efficiently scheduled 300+ events and 2000+ meetings.

$350k savings during a multi-year configuration of academic building resources

When Western Kentucky had to reallocate 156 rooms due to a building shutdown, Ad Astra powered fast rescheduling decisions using room and resource data – ultimately helping the university achieve a six-figure savings.

Watch Now

UNIVERSITY EVENT MANAGEMENT SOFTWARE

Schedule conflict-free events across campus.

Partners in success since 1996 | Serving 550+ campuses with 4.5M students

"Ad Astra allows us to meet student needs every single semester."

Event Request Forms and Approval Workflows

Manage an efficient event scheduling process.

Centralized Event and Academic Calendars

Publish engaging, conflict-free calendars.

Event Registrations, Invoicing and Payments

Collect revenue from your events.

Mobile-friendly Experience

Post updates on the go.

Let’s talk about your institution's event needs.

Event Scheduling

Event Billing & Invoicing

Event Registration, Rentals & Payments

Ad Astra Success Stories

Efficient scheduling for 15,000+ unique class sections a year.

8% increase in retention year over year

20+ hours per term saved

Streamlining Events Scheduling with Supercharged Reporting

$350k savings during a multi-year configuration of academic building resources